Senior Records Assistant

Roseland, NJ

What You Will Do
Under the direction of the Records Supervisor, the Senior Records Assistant is responsible for a variety of tasks. Work hours vary and may require overtime.

Essential Job Requirements

• Retrieval, delivery, and pick-up of files within building.
• Moving boxes within building (often requiring heavy lifting).
• Coordination of deliveries and pick-ups with offsite storage vendor.
• Organizing and maintaining all file rooms and case rooms.
• Inputting, updating and searching for data in the records management system.
• Interfiling of documents for files in storage and special projects as needed.
• Training incoming secretarial and paralegal staff on Firm’s records policies and procedures.
• Provide records policies and procedures refresher courses to existing secretarial and paralegal staff.
• Provide guidance to other Records Assistants.
• Work closely with Records Supervisor on special projects and coordination of tasks.

Skills, Knowledge, and Abilities

• High School Diploma or equivalent.
• Minimum 5 years’ records management experience, preferably in a law firm.
• Ability to interact effectively with internal client base, upholding a professional demeanor at all times and demonstrating an attitude of cooperation.
• Strong customer service skills and ability to work in a team environment.
• Excellent organizational skills.
• Excellent leadership qualities.
• Knowledge of Microsoft Word, Excel and Outlook.
• Ability to lift heavy boxes.
• Ability to work overtime when needed.
• Maintain a reliable attendance record.  Arrive to work in a timely manner and observe prescribed work break and meal periods.
• Be familiar with and adhere to all Firm policies and procedures.

Schedule 

• Full-time Monday-Friday 10:00 AM – 6:00 PM, this position requires 100% on-site presence.

Amount of Travel Required

• Occasional travel to the NY office.

Disclaimers
*This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by the employee.   

**Firm is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. 

***$55,000.00-$65,000.00, plus overtime and bonus