Legal Talent Specialist-Operations

New York, NY

Summary

The Legal Talent Specialist-Operations will support the day-to-day operations of the Legal Personnel function with a focus on tasks and special projects related to Firm policies, legal staff compensation, attorney programs and the departmental budget. This role will require a comprehensive understanding of Firm policies and procedures, the ability to meet competing deadlines, strong organization and communication skills and the ability to work collaboratively.  If you excel in a fast-paced and dynamic work environment that prioritizes quality and excellence in work product, we encourage you to apply.

Responsibilities

• Exhibits proficiency in Firm policies and procedures as they relate to lawyers;
• Provides administrative support concerning policy distributions/follow up;
• Provides support for the legal staff compensation process including providing ad hoc compensation information, as requested by the Managing Partners;
• Conducts various analyses related to Firm data and confirms accuracy of various Firm surveys and questionnaires related to lawyer headcount and policies; liaises with Business Development on written responses;
• Completes Firm and client surveys, including but not limited to, Vault, Chambers, American Lawyer, MCCA, NALP, Yale Law Women and other surveys related to Diversity & Inclusion;
• Contributes to monthly review of the departmental budget, as well as the preparation of analysis for year-end budget meetings;
• Prepares invoices for Firm payments and processes incoming associate expenses;
• Administers vacation policy for legal staff including maintaining internal tracking systems, fielding inquiries related to vacation balances and providing quarterly reports to partner groups/teams;
• Processes salary and employment verifications;
• Coordinates American Express card applications, tracking and distributions;
• Handles coordination of the Firm’s athletic and recreational programs;
• Reviews estimates and invoices related to attorney relocation and maintains relationship with vendors;
• Supports the Immigration Attorney and Legal Talent Manager – Operations on the immigration process for attorneys in the New York and D.C. offices, as needed;
• Supports the Legal Talent Manager – Operations and the Senior Project Manager – Legal Talent Management on the administration of Foreign Associate Program;
• Works closely with members of Firmwide Legal Talent team on various associate matters and initiatives; and
• Performs other duties as assigned.

Qualifications

• Bachelor’s degree;
• At least 3-5 years of Legal Personnel experience or applicable experience in a service industry firm;
• Must have the ability to work and interact with attorneys at all levels and the ability to gain strong knowledge of the Firm, its culture, practices and policies;
• Excellent organization and communication skills, in addition to superior judgment;
• Proficiency in Microsoft Office Suite and other legal personnel databases (including PeopleSoft) and ability to learn various homegrown legal talent and recruiting applications, as needed;
• Ability to work well under pressure and coordinate several activities at one time without sacrificing quality;
• Capable of solving problems and meeting deadlines;
• Ability to deal discreetly with confidential information; and
• Ability to work additional hours, as needed.

*This position is located in our client’s New York office, and currently has a hybrid work schedule, but that is subject to change. The estimated salary range is $70,000 to $85,000 plus overtime.  The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.