Legal Practice Assistant 

Charlotte, NC       

Responsibilities

• Provide administrative and legal practice support to assigned group of lawyers
• Draft, prepare, edit and proofread all types of written communications for context, grammar, typographic, punctuation and spelling errors as assigned by attorneys or paralegals without being instructed to do so.
• Monitor and create requests to administrative departments (Document Services, Service Center, Legal Records, etc.)
• Maintain internal filing systems for electronic and paper documents; establish and maintain calendar and deadline reminder systems
• Process attorney time entries, expense reports and check requests; monitor and track process for timely client billing; proof billing sheets; review accuracy of bills
• Answer and screen telephone calls; read, sort and date incoming mail and deliveries; prepare and route outgoing mail in a timely way to meet deadlines of various delivery services; prepare and submit files via Secure File Transfer
• Open new clients/matters, process and complete conflict of interest and audit checks; maintain efficient and organized paper filing systems; track status of files and proper disposition. Prepare files to be closed and coordinate with file room personnel
• Receive clients and visitors; make arrangements for conference rooms, catering and technology
• Handle seminar registrations and attendance; assist with travel arrangements; Coordinate attorney attendance for CLE, both locally and out-of-town
• Assist with organizing materials for client development presentations
• Coordinate and monitor filings with government entities and clerk’s offices
• Provide administrative support to attorneys not usually assigned; follow guidelines on coverage support for various practice groups; participate in orientation for new attorneys regarding workflow processes, firm resources and solutions
• Provide support for overload relief with other administrative assistants or Document Services as requested
• Attend and complete in-house training for software usage as mandated and/or on a volunteer basis
• Participate in and complete web-based online learning coursework as directed by firm management; successfully complete periodic knowledge checks of firm software programs; participate in certification assessments
• Perform all other reasonable and customary legal practice assistant tasks as assigned by attorneys or management

Knowledge, Skills and Abilities

• A minimum 2-3 years of administrative support required, with preference given to candidates with legal or professional services experience
• Bachelor’s degree preferred
• A positive attitude with a focus on finding solutions
• Excellent verbal and written communication skills. Ability to actively listen and proofread all written communication for spelling, grammar, and context
• Above-average technical skills with MS Office and other programs. (Aderant, Kofax Power PDF, UltiPro Knowledge desirable but will train)
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to concentrate and pay close attention to detail when evaluating legal projects
• Interpersonal skills necessary in order to communicate in person, by e-mail and telephone and follow instructions effectively from a diverse group of clients, attorneys and staff and work together as a cohesive team
• Ability to prioritize competing tasks and balance multiple projects simultaneously and take ownership of all projects through completion
• Work occasionally requires more than 37.5 hours per week to perform the essential duties of the position; may require irregular hours

*Salary is commensurate with experience and in the $60,000.00-$75,000.00 range plus overtime and bonus.

#LI-Hybrid