Alternative Investments Legal Assistant

New York, NY

Summary

This position provides legal assistant support to the attorneys in the Alternative Investments practice and will require the employee to be in the office 4 days in their midtown office.

Responsibilities

• Coordinate legal assistant assignments and workflow within the practice.
• Mentor new legal assistants in the Alternative Investments practice.
• Provide guidance on best practices and firm policies for Associates within the practice.
• Conduct and compile research, maintain/update working group lists and organize due diligence documents.
• Maintain and update deal closing checklists.
• Create and maintain transaction deliverables tracking systems and related timelines.
• Prepare and distribute signature packets to deal participants.
• Draft form documents/correspondence for deal participants.
• Draft letters to clients and other counsel.
• Prepare Uniform Commercial Code (UCC) filings, order lien searches and stay abreast of regulations relating to Article 9 of the UCC.
• Assist with the creation of corporations and limited liability companies, including preparation of formation documents, ordering searches and overseeing all filing requirements and maintenance obligations.
• Prepare responses to auditor requests.
• Maintain and update case contact information.
• Notarize documents, assist with notary authentication and apostilling/consularization of documents.
• Review and proofread legal documents (grammar/punctuation, definition/cross reference checks and book reads).
• Assist with the EDGAR filing process.
• Assist with closings, draft and review closing checklists and prepare closing binders in electronic and paper format for distribution.
• Load and organize closing sets and deal documents in relevant databases.
• Other responsibilities as they may be assigned from time-to-time.

Qualifications

• A 4-year college degree is required.
• At least 2 years of CLO experience or 4 years of asset-backed securitization experience.
• Strong client service and demonstrated written and oral communication skills.
• Ability to handle and complete multiple projects simultaneously with minimal supervision.
• Strong organizational skills and an ability to prioritize.
• Ability to meet deadlines and work well under pressure.
• Strong attention-to-detail, spelling and grammar skills.
• Ability to think critically and analytically, and exhibit sound judgment.
• Effective and proactive team player.
• Flexible and available to work overtime as needed (includes evening and weekend).
• Strong computer skills and proficiency in Microsoft Office (Word, Excel and PowerPoint) and Adobe Acrobat.
• Become a notary public within the first 6 months of employment.
• Available to report to work on regularly scheduled days and at the scheduled hour.

Compensation: The anticipated base salary range offered for this role will be between $60,000.00-$100,000.00, plus overtime and bonus and represents the firm’s good faith and reasonable estimate of the base compensation range. Actual base compensation will be dependent upon several factors, including but not limited to the candidate’s relevant experience, performance, qualifications, degrees, and location, as well as the needs of the firm. 

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